Global Workplace and Facilities Coordinator
VIA Science, Inc. (VIA) is a Somerville-based data-security software company providing Web3, quantum-resistant, passwordless, AI, blockchain, and privacy technologies for government, defense, critical infrastructure, and enterprises.
Maintainer signals as of 9/2/2026
Projects
About VIA Science, Inc.
VIA describes itself as a provider of Web3 technologies to the U.S. Department of Defense and critical-infrastructure companies. Its current offerings include GHOST for corrections intelligence, Quantum Transfer for secure large-file transfers, SLAM AI for secure collaboration between teams and AI agents, VIA Wallet for offline-capable stablecoin payments, and VIA Zero Trust Fabric for passwordless application authentication. VIA also develops VIAsecurechain, a permissioned, DoD-accredited blockchain used for verifiable data protection and privacy-preserving workflows.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will keep the Somerville, DC, and Montreal offices safe, efficient, stocked, and operational. You will coordinate facilities vendors and contractors, oversee inventory and office-budget activities, support renovation projects and space planning, manage office-event logistics, and communicate workplace updates to employees.
Requirements
- 2+ years of experience in office management, facilities coordination, or administrative operations
- Experience managing vendor relationships and completing projects
- Organizational skills and ability to manage multiple priorities
- Communication skills with internal teams and external vendors or contractors
- Proficiency with office software such as Google Workspace for scheduling, reporting, and task tracking
- Ability to work from the Somerville office 4–5 days per week
- Openness to occasional travel to other office locations
Responsibilities
- Ensure the Somerville, DC, and Montreal offices run smoothly and safely
- Maintain inventory of office supplies, snacks, and workplace necessities
- Oversee office-budget forecasting and spending with Finance
- Identify and escalate facilities issues
- Coordinate vendors and contractors to maintain and improve office infrastructure
- Coordinate timelines and deliverables for Somerville office improvement projects
- Support office space planning and operational improvements
- Support office-related event logistics and day-to-day team needs
- Communicate construction, parking, and other office logistics to team members
Benefits
- 401K plan with up to 5% employer contribution
- Fully funded health plan with vision and dental coverage for employees and their families from day one
- Up to 24 weeks of paid parental leave
- Four-week paid ramp-back program
- USD 10,000 family-forming benefit for fertility treatments, adoption, and surrogacy
- Flexible vacation policy with no annual limit or accrual period
- Summer Fridays
- Extended holiday period in December
- Dedicated wellness advisor
- Commuting-cost benefits
- In-person team events