Front Desk Coordinator
Shield AIVisit Shield AI website
Shield AI is a U.S. defense-technology company developing AI-powered autonomy software and autonomous aircraft for military and allied operations.
San Diego, United States
Funding history
Investors
About Shield AI
Shield AI builds Hivemind, an end-to-end AI-pilot and mission-autonomy software platform for resilient operations in GPS- and communications-denied environments, alongside aircraft and simulation products including V-BAT, X-BAT, and Aechelon.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will serve as the first point of contact for visitors, clients, and employees. You will manage reception, visitor access, meeting rooms, mail, supplies, vendors, events, records, and day-to-day workplace support.
Requirements
- High school diploma or equivalent
- 1–3 years of front desk, receptionist, or administrative experience
- Verbal and written communication skills
- Microsoft Office or Google Workspace proficiency
- Ability to multitask and prioritize
- Organizational skills and attention to detail
- Customer service skills
Responsibilities
- Greet and assist visitors
- Manage emails and route general inquiries
- Coordinate visitor access, badging, and check-in
- Maintain front desk organization and readiness
- Schedule meetings and manage conference room bookings
- Support mail distribution, deliveries, and supply inventory
- Coordinate with vendors and service providers
- Assist with office events and meetings
- Support workplace needs with Facilities, IT, and Security
- Maintain accurate records and handle sensitive information discreetly
Benefits
- Bonus
- Benefits
- Equity