Executive Assistant US Policy
Independent nonprofit think tank researching and advising on legal and policy challenges posed by advanced artificial intelligence.
Funding history
Investors
About Institute for Law & AI
LawAI conducts AI-law and policy research, consulting, and fellowships across US law and policy, EU law, and legal frontiers.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide dedicated support to the Managing Director of US Law & Policy. You will manage priorities, calendars, correspondence, deadlines, travel, expenses, IT administration, events, CRM records, and team coordination. You will anticipate issues, prepare meeting materials, and make sound day-to-day judgments in a fast-moving policy environment.
Requirements
- Demonstrate strong written communication
- Support a senior stakeholder in a fast-moving policy environment
- Prioritize competing needs and act proactively
- Manage sensitive information discreetly
- Be available and responsive during US working hours
- Maintain meaningful overlap with US Eastern working hours
Responsibilities
- Manage the Director's calendar, priorities, focus time, and meeting scheduling
- Research and prepare meeting briefs, agendas, and background materials
- Draft and triage substantive correspondence and track invitations
- Track commitments and deadlines, block time for projects, and flag risks early
- Handle day-to-day IT matters, including Slack administration and subscription renewals
- Coordinate domestic and international travel, visas, reimbursements, and expenses
- Identify beneficial programs, initiatives, and opportunities
- Support team events, retreats, HR administration, and CRM maintenance
- Complete occasional personal administrative tasks for the Director
Benefits
- 5 weeks of recommended PTO per year plus public holidays
- 12 weeks of paid parental leave, with additional unpaid leave available
- Employer pension or matching 401(k) contribution up to 4% of salary
- Health insurance for employees in countries without nationalized healthcare
- Annual $5,000 reimbursement fund for productivity and professional development
- Annual $5,000 reimbursement fund for mental health support
- Annual $2,500 reimbursement fund for equipment and office supplies
Hiring Process
Submit application by September 30, 2026; initial screening call; work test; remote interviews and optional reference checks; possible paid work trial; employment offer.