Executive Assistant to the Principal

Skills

About the Role

You will serve as a trusted operational partner to the Principal, acting as an extension of the office to improve organization, prioritization, communication flow, and execution across a dynamic environment. You'll own and manage highly complex calendars, shifting priorities, and communications across multiple entities, initiatives, and time zones, anticipating conflicts before they arise. You'll partner with Travel & Events and Security teams to coordinate complex domestic and international travel logistics and itineraries. You'll handle highly sensitive information with absolute discretion and professionalism. You'll design and maintain integrated workflows, SOPs, trackers, and project plans that create operational leverage. You'll actively use AI tools for research synthesis, workflow automation, meeting preparation, and operational coordination. You'll organize structured documentation across Google Workspace, Slack, Notion, Jira, and Confluence. You'll capture high-fidelity notes during complex meetings and synthesize discussions into summaries, action items, and decision logs. You'll track deliverables, owners, and deadlines across multiple initiatives, and coordinate with executives, operators, security personnel, and external stakeholders.

Requirements

• 5+ years of experience supporting senior executives, founders, principals, or leadership teams in fast-paced environments
• Must be willing to work on-site full-time in Longmont, Colorado
• Ability and willingness to travel domestically and internationally as needed (approximately 20–30%)
• Exceptional organizational skills with the ability to manage multiple competing priorities simultaneously
• Strong systems-thinking mindset with the ability to create structure, process, and operational clarity
• Elite-level note-taking, information synthesis, documentation, and follow-through capabilities
• Highly technologically fluent with demonstrated utilization of AI tools beyond surface-level administrative tasks
• Strong written and verbal communication skills with polished executive presence
• Deep comfort operating with discretion, confidentiality, and mature judgment
• Proven ability to solve problems independently and operate with a high degree of ownership
• Experience within technology, blockchain, venture, startup, investment, family office, or operationally complex environments preferred
• Ability to remain calm under pressure and adapt quickly within fast-changing environments

Responsibilities

• Serve as a trusted operational partner to the Principal across business and personal initiatives
• Own and manage complex calendars, shifting priorities, and communications across multiple entities and time zones
• Coordinate complex domestic and international travel logistics, itineraries, and contingency planning
• Handle highly sensitive information and operational matters with discretion
• Design and maintain integrated workflows connecting personal logistics, investment activities, and operational priorities
• Build and maintain scalable SOPs, trackers, workflows, and project plans
• Utilize AI tools for research synthesis, workflow automation, meeting preparation, and operational coordination
• Organize and maintain structured documentation across Google Workspace, Slack, Notion, Jira, and Confluence
• Capture high-fidelity notes during operational, technical, investment, and strategic meetings
• Maintain organized records of key decisions, strategic discussions, and ongoing initiatives
• Track deliverables, owners, priorities, and deadlines across multiple concurrent initiatives
• Coordinate with executives, operators, security personnel, portfolio leaders, and external stakeholders
• Support speaking engagements, external meetings, and special projects
• Maintain communication flow and organizational alignment across the ecosystem of companies and initiatives