Executive Assistant, Global Banking & Markets
Scotiabank is an international bank offering personal, business and commercial banking, wealth management, private banking, corporate and investment banking, and capital markets services. Its clients include individuals, businesses, corporations, institutions and investors across Canada, the United States, Mexico, Latin America, Europe and Asia Pacific.
About Scotiabank
Scotiabank, also known as The Bank of Nova Scotia, provides a broad range of financial products and services, including deposit accounts, credit cards, lending, mortgages, insurance, investments, wealth management, private banking, corporate and investment banking, capital markets, foreign exchange, financing, advisory services and transaction banking. The organization serves personal banking customers, small and mid-sized businesses, commercial clients, corporate and institutional clients, and investors through its global network.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You provide high-level administrative support to executive committee members or chief officers. You prepare documents and presentations, manage correspondence and calls, arrange meetings, record minutes, handle expenses and reporting, monitor budgets, coordinate department initiatives, resolve administrative issues, support corporate offsites, and help maintain effective operational and compliance controls.
Requirements
- Post-secondary training in business administration or equivalent education and related experience
- Five to seven years of experience in a business administration support function
- Strong technical skills
- Knowledge of MS Office 2010
- Experience with Concur expense management system is preferred
- Coordination, organizational, time-management, and prioritization skills
- Ability to solve problems independently and make decisions
- Clear oral and written communication skills
- Ability to handle sensitive materials under pressure and tight deadlines
Responsibilities
- Provide high-level administrative support to executive committee members and chief officers
- Prepare documents and presentation materials
- Screen and respond to correspondence, inquiries, and phone calls
- Draft letters and official information releases
- Arrange meetings and distribute meeting minutes
- Handle expenses and reporting
- Monitor, review, and approve standard expenditures
- Manage monthly variance analysis
- Coordinate department initiatives
- Mentor junior administrative team members
- Resolve and escalate administrative support issues
- Improve administrative processes and procedures
- Coordinate corporate offsite logistics and materials
- Facilitate onsite and offsite events
- Maintain operational, regulatory, AML/ATF, and conduct risk controls
Benefits
- Flexible benefit programs supporting family, financial, physical, mental, and social health needs