Disability Employment Administrative Staff
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support either the HR Operations Support team or the General Affairs Procurement team. In HR Operations Support, you will handle outsourced administrative work, employee data registration, onboarding support, document preparation, invoice and expense processing, SOP maintenance, folder organization, and other operational support. In Procurement, you will request and review quotations and contracts, create and enter pricing data, process supplier registrations, maintain manuals, and coordinate purchasing and payment-related administration with internal departments and suppliers. You will work primarily remotely, coordinate with relevant stakeholders, and may occasionally attend the Yotsuya headquarters.
Requirements
- At least 3 years of general administrative experience in a corporate management department such as human resources or general affairs, sales administration, or procurement administration
- Practical PC experience, including business email, intermediate Excel skills, and touch-typing speed
- Possession of a disability certificate
Responsibilities
- Register new hire data and provide onboarding-related support
- Prepare documents and process invoices and expense reimbursements
- Handle administrative work outsourced by other departments
- Provide general team support
- Create and update standard operating procedures
- Organize folders and support operations
- Request quotations and obtain quotations or contracts for orders
- Review quotation and contract contents
- Create pricing data and enter it into databases
- Process supplier registration applications
- Create and maintain manuals
- Perform administrative tasks required for ordering and payment, including email and telephone correspondence
- Coordinate with internal departments and suppliers
Benefits
- Super flex-time schedule with no core hours
- Primarily remote work with nationwide availability in Japan
- Annual paid leave of 14 days initially, prorated by start month
- Personal leave of 5 days per year, or 3 to 5 days in the first year
- Up to 6 days of normalization leave for medical appointments
- Health insurance, employees' pension insurance, employment insurance, and workers' compensation insurance
- Commuting expenses reimbursed up to JPY 150,000 per month
- Weekend, public holiday, year-end, and New Year holidays
