Coordinator, Operations

Skills

About the Role

You will keep the New York office running smoothly, managing workspaces, vendors, deliveries and events while greeting visitors. You will support the CEO, COO and CFO with calendars, travel and expenses, and assist the Chief of Staff with research, decks and special projects. You will also analyze music industry data, scout new talent and help build pitch-ready catalog libraries.

Requirements

• Bachelor's degree in Music Business, Music Industry, Music Management or related field, or equivalent relevant experience
• 0–2 years of professional experience, including internships, with prior music industry exposure preferred
• Exceptionally organized and detail-oriented
• Excellent written and verbal communication skills
• Discretion with confidential information and sound judgment
• Genuine interest in music; familiarity with DSPs is a plus
• Proficient in Microsoft Office, Slack and Zoom
• Experience using AI tools to improve productivity, research and workflows

Responsibilities

• Run day-to-day operations of the New York office, keeping workspaces, conference rooms, kitchen and common areas organized and stocked
• Greet and welcome visitors, guests, artists and songwriters
• Manage office purchasing, vendors, inventory, mail, deliveries, catering and office events
• Provide executive support to the CEO, COO and CFO, including calendars, scheduling, travel and expense reports
• Partner with IT on office facilities and technology, including setup for new hires, meeting rooms and visitors
• Support the Chief of Staff with decks and materials for leadership
• Research business opportunities, market developments and competitive activity
• Analyze music industry data using Chartmetric, Luminate and Billboard and summarize key insights
• Keep trackers, documentation and internal updates organized and current
• Scout new artists, songwriters and producers across DSPs, socials, live shows and playlists
• Identify catalog songs with momentum and help build sample packs and a pitch-ready library
• Handle ticket purchases for shows and events
• Support teams in the New York office with ad hoc tasks

Benefits

• Bonus eligibility