Associate Facility Administrator
Healthcare AI company automating prior authorization and utilization management.
Boston, Massachusetts, USA
About Cohere Health
Cohere Health (coherehealth.com) is a Boston healthcare technology company whose AI-driven platform automates prior authorization and care coordination for health plans.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will coordinate office operations during the night shift, work with building management and vendors, manage supplies and inventory, coordinate meetings and logistics, maintain records, welcome visitors, prepare administrative materials, handle calls and inquiries, and manage mail and courier services.
Requirements
- Minimum 3 years of experience in BPO Process, HVAC, UPS Backups, Facility Operations, Logistics, or Transport Coordination
- Good communication skills
- Willingness and ability to work night shifts
- Customer service mindset
- Organizational and time management skills
- Ability to use Google Docs and Sheets
- Basic data analysis and problem-solving ability
- High attention to detail
- Fair understanding of information security practices
- Prior administrative, office, or operations-related internship or exposure is beneficial
Responsibilities
- Coordinate office operations with building management and external vendors
- Manage office supplies and inventory
- Coordinate meetings, appointments, and logistics
- Maintain records, files, and documentation
- Welcome visitors and manage check-in processes
- Prepare reports, documents, and administrative materials
- Handle incoming calls and general inquiries
- Manage incoming and outgoing mail and courier services
- Support administrative and operational tasks
- Align with organizational policies and procedures
- Stay updated with assigned ISMS roles