Associate Facilities Coordinator

Skills

About the Role

You will welcome visitors, manage inquiries and visitor access, and keep the front desk organized. You will schedule meetings, support mail, deliveries and supplies, coordinate vendors and events, and maintain accurate records while supporting workplace needs with facilities, IT, and security stakeholders.

Requirements

• High school diploma or equivalent
• 1–3 years of front desk, receptionist, or administrative experience
• Verbal and written communication skills
• Proficiency with Microsoft Office or Google Workspace
• Multitasking and prioritization skills
• Organizational skills and attention to detail
• Customer service skills
• Experience in corporate or blended manufacturing and office environments preferred
• Familiarity with Envoy visitor management systems preferred
• Knowledge of access control and office security protocols preferred

Responsibilities

• Greet and assist visitors
• Manage emails and general inquiries
• Coordinate visitor access, badging, and check-in
• Maintain front-desk organization, cleanliness, and readiness
• Schedule meetings and manage conference-room bookings
• Support mail distribution, deliveries, and supply inventory
• Coordinate vendors and service providers
• Assist with office events and meetings
• Support workplace needs with Facilities, IT, and Security
• Maintain accurate records and handle sensitive information discreetly

Benefits

• Bonus
• Benefits
• Equity
• Temporary benefits package after 60 days of employment for temporary employees