Associate Facilities Coordinator
Shield AI is a U.S. defense-technology company developing AI-powered autonomy software and autonomous aircraft for military and allied operations.
Funding history
Investors
About Shield AI
Shield AI builds Hivemind, an end-to-end AI-pilot and mission-autonomy software platform for resilient operations in GPS- and communications-denied environments, alongside aircraft and simulation products including V-BAT, X-BAT, and Aechelon.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will greet and assist visitors, manage inquiries and visitor access, organize the front desk, schedule meetings, and coordinate conference rooms. You will support mail, deliveries, supplies, vendors, events, workplace needs, records, and sensitive information while working on-site during posted hours.
Requirements
- High school diploma or equivalent
- 1–3 years of front desk, receptionist, or administrative experience
- Communication
- Microsoft Office or Google Workspace
- Multitasking
- Prioritization
- Organization
- Customer service
Responsibilities
- Greet and assist visitors
- Manage emails and general inquiries
- Coordinate visitor access, badging, and check-in
- Maintain front desk organization, cleanliness, and readiness
- Schedule meetings and manage conference room bookings
- Support mail distribution, deliveries, and supply inventory
- Coordinate with vendors and service providers
- Assist with office events and meetings
- Partner with Facilities, IT, and Security to support workplace needs
- Maintain accurate records and handle sensitive information with discretion
Benefits
- Bonus
- Equity
- Temporary benefits package after 60 days of employment
- International premium
- Hardship differential
- Cost of living differential
- Living quarters allowance
- Foreign service transfer allowance
- International benefits
- Visa assistance
- Relocation assistance