Associate Facilities Coordinator
Shield AI is a U.S. defense-technology company developing mission-autonomy software and autonomous aircraft for military and allied operations.
Funding history
Investors
About Shield AI
Founded in 2015, Shield AI builds Hivemind autonomy software and V-BAT and X-BAT aircraft for operations in contested, GPS- and communications-denied environments. Its current site also presents Aechelon synthetic-reality simulation and Vision Systems detection and tracking products.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will greet and assist visitors, manage general inquiries, coordinate access and badging, and schedule meetings. You will keep the office organized and ready, support mail, deliveries, supplies, vendors, and service providers, and maintain sensitive records accurately.
Requirements
- High school diploma or equivalent
- 1–3 years of front-desk, receptionist, or administrative experience
- Verbal and written communication
- Microsoft Office or Google Workspace proficiency
- Multitasking and prioritization
- Organization and attention to detail
- Customer service
Responsibilities
- Greet and assist visitors
- Manage emails and general inquiries
- Coordinate visitor access, badging, and check-in
- Maintain office organization, cleanliness, and readiness
- Schedule meetings and manage conference room bookings
- Support mail distribution, deliveries, and supply inventory
- Coordinate with vendors and service providers
- Partner with Facilities, IT, and Security to support workplace needs
- Maintain accurate records and handle sensitive information discreetly
Benefits
- Bonus
- Benefits
- Equity
- Temporary benefits package after 60 days of employment