Assistant to Partner and News and Broadcasting Agent
UTA Ventures is the venture division of United Talent Agency.
About UTA Ventures
UTA Ventures seeks out, builds, and accelerates innovative businesses that change how people live, work, and play. It operates at the intersection of entertainment, commerce, and technology, partnering with talent to build companies, extend brand platforms, and expand into new categories. The division also invests in growing startups, including businesses in the creator economy, frontier technology, and the future of entertainment.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide administrative support by managing calendars, calls, meetings, travel, expenses, and records. You will prepare client submission lists and presentation materials, manage bookings and correspondence, track contracts and payments, coordinate event logistics, conduct research, and support smooth workflows.
Requirements
- Prior experience in a similar administrative role, preferably in entertainment
- Strong organizational and prioritization skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and relevant software applications
- Ability to problem-solve independently
- Knowledge of the entertainment industry
Responsibilities
- Manage phones, calendars, meetings, and travel arrangements
- Create client submission lists, manage bookings, and handle client correspondence
- Prepare documents, presentations, and meeting materials
- Track contracts, client calendars, and payments
- Manage expenses and maintain accurate records
- Coordinate logistics for client events, conferences, and promotional opportunities
- Conduct research to support client projects and initiatives
- Collaborate across departments to maintain communication and workflow