Administrative Assistant
FT Partners is an investment banking firm focused exclusively on financial technology. It provides strategic and financial advisory services, including M&A, capital raising, IPO advisory, valuations, and restructuring, to FinTech companies, founders, CEOs, boards, investors, and financial institutions.
About FT Partners
Financial Technology Partners, also known as FT Partners, is a global investment banking firm focused exclusively on the FinTech sector. The firm provides strategic advisory services such as mergers, acquisitions, divestitures, fairness opinions, and anti-raid advisory, as well as financial advisory services including private capital raising, private equity, restructuring and LBOs, IPO advisory, and valuations. FT Partners also operates a FinTech equity research and strategic insights platform, publishing market reports, transaction analysis, and research for institutional investors and industry executives. Its clients include early-stage startups, high-growth private companies, public companies, financial institutions, investors, CEOs, and boards of directors across the financial technology ecosystem.
Skills
About the Role
You will provide comprehensive administrative support to Analysts, Associates, Vice Presidents, and Directors in the San Francisco office. You will manage calendars, schedule meetings, handle email correspondence, and coordinate travel. You will serve as the first point of contact for guests, ensuring a welcoming and professional experience. You will oversee conference room scheduling and manage catering logistics for internal meetings and client events. You will assist partners with personal tasks and errands as needed, exercising discretion and good judgment. You will partner with the Office Manager and Human Resources to maintain adequate office and kitchen supplies. You will support document management functions, including scanning, copying, filing, and distribution of materials. You will maintain the cleanliness and organization of shared office spaces to uphold a professional environment.
Requirements
- 2-4 years of experience in an administrative support role, preferably within a professional services or financial services environment
- Exceptional organizational skills and meticulous attention to detail
- Strong written and verbal communication skills, with the maturity and presence to interact confidently with senior executives and clients
- Demonstrated ability to multitask, prioritize effectively, and thrive in a fast-paced, dynamic setting
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Access)
- Comfortable operating within a small, collaborative office environment
- A proactive problem-solver who works well independently and as part of a team
- Bachelor's degree preferred
- U.S. work authorization required (the firm does not sponsor work visas)
Responsibilities
- Provide comprehensive administrative support to senior team members, including calendar management, meeting scheduling, email correspondence, and travel coordination
- Serve as the first point of contact for guests, ensuring a welcoming and professional experience
- Oversee conference room scheduling and manage catering logistics for internal meetings and client events
- Assist partners with personal tasks and errands as needed, exercising discretion and good judgment
- Partner with the Office Manager and Human Resources to maintain adequate office and kitchen supplies
- Support document management functions, including scanning, copying, filing, and distribution of materials
- Maintain the cleanliness and organization of shared office spaces to uphold a professional environment