Technology Coordinator

Skills

About the Role

You will provide high-level administrative support to the Senior Vice President, Technology & AI EMEA, including complex calendar management, meeting prioritization, and coordination across multiple time zones. You will manage detailed domestic and international travel arrangements, including multi-leg itineraries, accommodations, ground transportation, and expense reconciliation. You will serve as a liaison between leadership, internal stakeholders, external partners, and clients, ensuring timely communication and follow-through. You will prepare, edit, and organize presentations, reports, meeting materials, and executive communications. You will coordinate leadership meetings, department communications, team events, and special projects, ensuring agendas, logistics, and action items are managed through completion. You will support strategic initiatives by tracking milestones, gathering project updates, and facilitating cross-functional collaboration. You will process executive expenses, invoices, purchase requests, and other administrative tasks. You will maintain strict confidentiality when handling sensitive information, and you will assist with onboarding coordination, team engagement activities, and organizational communications.

Requirements

• Bachelor's degree strongly preferred
• 2+ years of experience in an administrative, project coordination, operations, or Technology Coordinator role supporting cross-functional teams or business leaders
• Experience working within the technology industry or with technology-focused leaders is a plus
• A proactive mindset with strong problem-solving skills
• Demonstrated ability to juggle multiple tasks with competing deadlines while maintaining a high level of accuracy
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills with a sharp attention to detail
• Proven discretion when handling confidential or sensitive information
• Interest in and comfort with technology
• Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance

Responsibilities

• Provide high-level administrative support to the Senior Vice President, Technology & AI EMEA, including complex calendar management and meeting prioritization
• Manage detailed domestic and international travel arrangements, including multi-leg itineraries, accommodations, ground transportation, and expense reconciliation
• Serve as a liaison between leadership, internal stakeholders, external partners, and clients
• Prepare, edit, and organize presentations, reports, meeting materials, and executive communications
• Coordinate leadership meetings, department communications, team events, and special projects
• Support the execution of strategic initiatives by tracking milestones and gathering project updates
• Process executive expenses, invoices, purchase requests, and other administrative tasks
• Maintain strict confidentiality when handling sensitive business, personnel, and organizational information
• Anticipate the needs of the Senior Vice President by proactively managing priorities and resolving scheduling conflicts
• Assist with onboarding coordination, team engagement activities, organizational communications, and operational processes
• Perform additional administrative, coordination, and operational responsibilities as assigned