Operations Executive Assistant

Skills

About the Role

You'll be the first point of contact for employees and visitors, managing seating and providing front desk support. You'll coordinate calendars, meeting logistics, and travel arrangements for executives, while liaising across departments. You'll help coordinate office events like town halls, celebrations, and team lunches, and maintain conference rooms and shared spaces. You'll send office updates, prepare reports using Excel and Word, track project progress, support senior management with data analysis and operational insights, and identify process improvements. You'll also manage inbound and outbound shipments and coordinate courier services.

Requirements

• Bachelor's degree in business administration
• 1–3 years of experience in operations or administrative roles (freshers may be considered)
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Proficiency in MS Office tools, especially Microsoft Excel
• Attention to detail and problem-solving mindset
• Experience with ERP or CRM systems (nice-to-have)
• Basic knowledge of data analysis and reporting (nice-to-have)
• Ability to work in a fast-paced environment (nice-to-have)

Responsibilities

• Serve as first point of contact for employees and visitors
• Manage seating arrangements
• Coordinate calendars and meeting logistics
• Coordinate across different departments
• Arrange travel when applicable
• Coordinate events such as town halls, celebrations, and team lunches
• Maintain conference rooms and shared spaces
• Send office updates on maintenance and events
• Prepare reports using Microsoft Excel and Microsoft Word
• Track project progress and highlight issues or delays
• Support senior management with data analysis and operational insights
• Identify process improvements to enhance efficiency
• Manage inbound and outbound shipments
• Coordinate courier services