Executive Assistant

Skills

About the Role

As an Executive Assistant, you will primarily support the CEO while also providing light, supplemental assistance to other C-suite executives. You'll be trusted to handle multiple tasks at once, stay highly organized, and pay close attention to detail. This role gives you exposure to all aspects of the business, letting you learn about the industry and thrive in a fast-paced startup environment. You'll own the CEO's calendar end-to-end, coordinate business travel, act as an external point of contact, and manage meetings and events. You'll also provide general administrative support, handle basic accounting tasks, and manage confidential information with discretion, all while being ready to support executives outside normal business hours when needed.

Requirements

• 2-4 years of experience supporting executives, direct experience supporting C-Suite leaders preferred
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Demonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem solver
• Ability to take a straightforward, proactive approach to supporting C-Suite leaders
• Committed to and enthusiastic about the mission and vision of the organization
• Adept at multitasking in a fast paced, changing environment
• Able to work independently and take initiative with little direction
• Ability to drive and influence change
• Exhibit a high degree of maturity, honesty, trust, and integrity
• Proficiency in G-Suite (Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Responsibilities

• Own and manage the CEO's calendar end-to-end including proactive scheduling, reprioritization, and conflict resolution
• Offer light, as-needed scheduling support to the broader C-suite
• Schedule business travel including flights, ground transportation, overnight accommodations and meals
• Act as the external contact point, providing phone and email support, screening and following up on calls and voicemails
• Project manage on and off-site meetings and team events including travel planning, site selection/prep, menus, and logistics
• Receive and interact with visitors
• Answer and manage incoming calls
• Maintain paper and online records
• Monitor and organize executives' inboxes
• Provide other daily administrative support as needed
• Perform accounts payable processing and basic accounting functions
• Handle expense accounts and reimbursements via Coupa
• Assist with entering and processing approved payments
• Maintain detailed files and records
• Handle confidential and sensitive information
• Provide backup office management support including weekly lunch orders, supplies, and acting as office point of contact
• Be available to support executives outside of normal business hours as needed

Benefits

• Generous PTO Policy
• 12 Paid Holidays
• Volunteer Time Off
• Paid Parental Leave
• 401k Program
• Wellness and home office/cell phone subsidies
• Health, dental, and vision insurance