Executive Assistant to CEO

Skills

About the Role

You will act as the CEO’s force multiplier, managing priorities, deadlines, information flow, and execution across initiatives. You will capture decisions and action items, maintain task and decision-tracking systems, run follow-ups, and escalate blockers. You will own calendar planning, meeting preparation, stakeholder coordination, high-stakes communications, administrative tasks, finance coordination, and travel arrangements while handling sensitive information with discretion.

Requirements

• Experience as an Executive Assistant, Chief of Staff, or Operations Lead in a high-growth startup, Big Tech, or gaming or AI company.
• Experience owning execution rather than only calendar management.
• Experience managing task tracking, decision pipelines, and follow-through for senior executives or leadership teams.
• Deep knowledge of ClickUp, Jira, Notion, and Asana.
• Experience implementing OKRs, weekly sprints, or similar performance frameworks in a cross-functional environment.
• Ability to capture decisions and action items live with clear owners and due dates.
• Experience coordinating external stakeholders, including investors and partners.
• Fluent English at C1 level.
• Located in Abu Dhabi, United Arab Emirates, or willing to relocate.
• Bachelor’s degree or equivalent real-world experience.

Responsibilities

• Manage the CEO’s priorities, deadlines, and information flow.
• Protect the CEO’s time by filtering requests, enforcing agendas, and eliminating low-value meetings.
• Maintain a decision pipeline with clear context and deadlines.
• Capture decisions, action items, owners, due dates, and dependencies during key meetings.
• Maintain a single source of truth in ClickUp, Jira, or Notion.
• Run daily follow-ups and escalate blockers quickly.
• Own the CEO’s calendar, including agendas, pre-reads, desired outcomes, and attendee selection.
• Optimize in-person meeting days by location and time.
• Run daily morning briefings and evening debriefs.
• Track key gaming, AI, and product initiatives to ensure accountability.
• Support board meeting preparation, investor updates, and partnership materials.
• Implement weekly planning, reviews, KPI snapshots, and cross-team dependency tracking.
• Evaluate, implement, and enforce task-management, documentation, decision, meeting, and OKR systems.
• Draft, review, and manage high-stakes communications on behalf of the CEO.
• Maintain external stakeholder records and touchpoint calendars.
• Manage selected personal and business administration, document management, banking coordination, and recurring payments.
• Coordinate visas, insurance, flights, and hotels.
• Handle sensitive strategy, finance, partnership, and people information with discretion.

Benefits

• Performance-based incentives.
• 24 days annual leave.
• Health insurance.