Administration Officer (German Speaker)
FNZ is a global wealth management platform provider.
About FNZ
FNZ describes itself as 'wealth's growth platform', providing a global, end-to-end wealth management platform that integrates modern technology, business operations, and investment operations within a regulated financial institution connected to a universe of investment products. The company serves banks, wealth managers, insurance companies, and asset managers, with over US$2.5 trillion in assets on platform and nearly 30 million end investors served through its clients. Its offerings span wealth management platforms, advisor tools and productivity solutions, asset management distribution, and trade and post-trade securities services, along with a data platform combining an Operational Data Store, Analytical Data Warehouse, and Aggregated Data Warehouse to power analytics, machine learning, and generative AI insights. FNZ has notable clients including Santander, Colonial First State (CFS), Vanguard, Aviva, and Swedbank, and in 2025 announced a global five-year strategic partnership with Microsoft to integrate Azure AI Foundry, Microsoft Fabric, GitHub Copilot, and Microsoft 365 Copilot across its platform and operations. FNZ is backed by major institutional shareholders including Caisse de dépôt et placement du Québec (CDPQ), CPP Investments, Generation Investment Management, and Motive Partners.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will coordinate daily office operations, manage suppliers and budgets, maintain communication across the business, oversee security and safety procedures, receive visitors and calls, and resolve building issues. You will also coordinate office moves, support new starters, manage meeting facilities, process procurement, maintain documents, and provide holiday coverage.
Requirements
- Ability to manage people and service providers
- Problem-solving ability
- Ability to manage multiple tasks and work additional hours when deadlines require it
- Relationship-building skills with employees, customers, and service providers
- Good knowledge of Word, Excel, and PowerPoint
- Strong internal and external client communication skills
- Understanding of confidentiality and discretion
- German language proficiency
Responsibilities
- Coordinate and manage office operations consistently across locations
- Maintain communication across Support Services and the wider business
- Manage budgets for assigned office locations
- Coordinate office security with IT, building reception, and security teams
- Book visitors and attend building management meetings when required
- Receive telephone calls and meetings and relay messages
- Manage health and safety policies, procedures, and checklists
- Coordinate contractors and monitor building issues through completion
- Oversee office moves, refurbishments, and layout changes
- Orient new starters and maintain office manuals
- Manage meeting rooms, audiovisual equipment, hospitality, and catering
- Perform scanning, printing, filing, and other general administrative duties
- Manage office suppliers and obtain cost-effective service
- Track monthly office spending and notify finance of cash-flow issues
- Process procurement activities
- Manage office, stationery, and kitchen consumables
- Provide holiday coverage within Support Services
- Complete risk, compliance, Fire Marshal, and First Aider training
- Upload and maintain office documents in SharePoint
- Support office sustainability initiatives
