Accounts Payable Specialist
Allen Control Systems (ACS) is an Austin-based defense-robotics company that develops autonomous precision weapon systems, led by its Bullfrog counter-drone weapon station.
Funding history
About Allen Control Systems
ACS combines AI, computer vision, precision motion control, and hardware to turn legacy or modern weapons into counter-unmanned-system platforms for U.S. and allied forces.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will manage the full-cycle, high-volume accounts payable process, including invoice processing, three-way matching, coding, payment proposals, and vendor reconciliations. You will manage corporate-card spending and employee reimbursements, resolve invoice discrepancies, prepare accruals and aging reports, reconcile the AP sub-ledger to the general ledger, maintain vendor records, and prepare audit documentation.
Requirements
- 3-5 years of high-volume, full-cycle accounts payable experience
- Experience with three-way matching and PO-based invoice processing
- Experience using NetSuite or a comparable ERP for AP processing, vendor bill management, and reporting
- Experience with Ramp or a similar spend-management or corporate-card platform
- Knowledge of AI-based tools and automation, including OCR invoice capture, auto-coding, and anomaly detection
- Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables
- Understanding of general ledger coding, cost centers, and accrual concepts
- U.S. Person status as defined by ITAR/EAR
- Ability to pass a background check
Responsibilities
- Process high-volume PO and non-PO invoices in NetSuite
- Perform three-way matching and code invoices to general ledger accounts, cost centers, and work orders
- Manage corporate-card spending, employee reimbursements, and weekly payment proposals
- Resolve vendor inquiries, discrepancies, short payments, and pricing variances
- Prepare AP accruals and aging reports and reconcile the AP sub-ledger to the general ledger
- Maintain vendor master files, W-9 collection, and 1099 tracking
- Investigate invoice discrepancies and prepare audit documentation
Benefits
- ACS Equity Package
- Health, Dental, Vision Insurance
- Paid Time Off