Accounts Payable (AP) Specialist

Skills

About the Role

You will manage the full cycle accounts payable including invoice verification and weekly payments, maintain vendor records and banking details, liaise with vendors to gather required documentation, reconcile vendor statements, maintain AP aging reports, and process expenses and purchase orders to support accurate and timely payments.

Requirements

• 2+ years of AP experience, ideally within a startup or fast-paced environment
• Proficiency in NetSuite and Microsoft Excel
• Strong knowledge of accounting and bookkeeping principles
• High attention to detail and accuracy in data entry
• Excellent communication and interpersonal skills
• Strong organizational skills and ability to manage multiple tasks
• Team-oriented mindset with a dependable work ethic

Responsibilities

• Manage full-cycle AP, including voucher entry, invoice verification, and weekly payment processing
• Maintain vendor records, including contact and banking information
• Track and ensure timely vendor payments per purchasing policies
• Liaise with vendors to gather required documentation (e.g., W9s, payment details)
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate AP aging reports and documentation
• Process expense reports and update vendor/merchant accounts as needed
• Review and maintain purchase order records and open PO balances
• Communicate PO status updates to departments