Specialist, Legal Operations
UTA Ventures is the venture division of United Talent Agency.
About UTA Ventures
UTA Ventures seeks out, builds, and accelerates innovative businesses that change how people live, work, and play. It operates at the intersection of entertainment, commerce, and technology, partnering with talent to build companies, extend brand platforms, and expand into new categories. The division also invests in growing startups, including businesses in the creator economy, frontier technology, and the future of entertainment.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will organize legal documentation, contracts, and knowledge-management systems. You will support legal workflows, form agreements, outside-counsel billing, budget reviews, litigation activities, legal holds, discovery, compliance, risk management, and evolving legal projects while tracking timelines and deadlines.
Requirements
- Bachelor's degree
- 3+ years of experience in legal or people operations, legal administration, or legal project management
- Experience supporting legal operations workflows and contract databases
- Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
- Organizational, analytical, drafting, and project management skills
- Ability to manage competing priorities and exercise sound judgment
- Professionalism, discretion, and confidentiality
- Proficiency in contract management, e-billing, and document management platforms
- Experience in a law firm or in-house corporate legal department
- Entertainment industry exposure
Responsibilities
- Maintain and organize legal documentation across contract databases and knowledge management systems
- Collaborate with cross-functional partners to streamline legal operations workflows
- Populate first drafts of approved form employment agreements and other template-based agreements
- Organize and maintain updates to the library of form agreements
- Support outside counsel spend management and billing processes
- Track legal invoices, review billing submissions, and coordinate follow-up
- Assist with monthly legal department accrual and budget review
- Coordinate legal holds, targeted email searches, discovery collections, document review, and production
- Track key litigation timelines and deadlines
- Support legal department priorities and special projects
- Assist with compliance, risk management, and other legal department initiatives
