Senior Executive Assistant

Skills

About the Role

You will increase the CEO's effectiveness by owning scheduling, travel, and executive logistics end-to-end. You will coordinate complex multi-timezone meetings with clear agendas and buffers, manage travel and last-minute changes, triage inbox and draft concise replies, run meeting logistics and follow-up, and design and deploy AI-powered automation workflows to eliminate repetitive executive tasks. You will make reversible decisions independently and escalate on high-stakes topics, continually improving executive operations and playbooks.

Requirements

• 5+ years supporting executives in a fast-paced high-growth startup
• Hands-on AI and automation experience built with Claude ChatGPT AI agents or automation tools
• Strong ownership of complex calendars across time zones and high meeting volume
• End-to-end travel planning experience and comfort with last-minute changes
• Concise high-context written communication
• High judgment and autonomy on reversible decisions with clear escalation instincts
• Fluency with Google Workspace Slack Telegram Notion
• Crypto or fintech exposure or strong curiosity
• Humble

Responsibilities

• Own the CEO's calendar end-to-end using clear decision rules and tight prioritization to reduce scheduling back-and-forth and protect deep work time
• Coordinate complex multi-timezone meetings with clear agendas links locations and buffers to keep stakeholders aligned and meetings high-signal
• Manage travel end-to-end including last-minute changes and risk mitigation
• Triage inbox and comms by filtering threads and drafting concise replies for review to keep communication context-complete and fast
• Run meeting logistics and key exec check-ins by stacking meetings when possible and ensuring next steps are captured and followed through
• Design and ship AI-powered workflows using Claude AI agents and automation tools to eliminate repetitive tasks and create scalable playbooks and procedures
• Make reversible low-impact decisions independently and escalate promptly on high-stakes topics

Benefits

• Fair top-tier compensation
• Real flexibility
• Time together in Paris
• Great health coverage
• Support to keep learning