Payroll Specialist US Canada

Skills

About the Role

You will manage end-to-end payroll for employees, contractors, and EOR arrangements across the United States, Canada, Lithuania, and other global entities. You will ensure accurate, timely payments; manage tax compliance and retirement programs; resolve payroll issues; and support reconciliations, accruals, and audits.

Requirements

• 5+ years of payroll experience, including independently processing multi-state US payroll
• Canadian payroll experience
• Experience with payroll tax compliance and state agencies
• Experience with correction runs, retroactive payments, tax notices, and year-end reporting
• Experience with Rippling, Deel, Fidelity, or Wealthsimple
• Knowledge of US federal, state, and local payroll regulations and tax requirements
• Understanding of payroll accounting, including accruals, liabilities, reconciliations, and year-end reporting
• Experience supporting year-end financial statement audits and preparing payroll audit schedules
• Ability to analyze payroll data, identify discrepancies, and resolve complex issues
• Ability to manage deadlines in a high-compliance environment
• Ability to work cross-functionally with People, Finance, IT, and international teams

Responsibilities

• Oversee end-to-end global payroll for employees, contractors, and EOR arrangements
• Process off-cycle and correction payroll runs, including retroactive pay, bonuses, commissions, garnishments, and disability payments
• Manage relationships and SLA performance with payroll, EOR, benefits, and retirement vendors
• Establish payroll SOPs, internal controls, variance reporting, and FX reconciliations
• Support US annual payroll compliance reporting, including W-2 preparation, review, and audit
• Manage payroll tax registrations, agency notices, amendments, unemployment claims, and year-end corrections
• Oversee funding and reconciliation for US 401k and Canadian RRSP programs
• Partner on tax compliance for equity awards and other payroll-related payments
• Manage employee stipends and expense reimbursements
• Support payroll-related accruals, balance-sheet accuracy, and reconciliations

Benefits

• Equity
• Early exercise for options, including pre-vested options
• Remote-first work arrangement
• Flexible paid time off
• Year-end break
• Health, dental, and vision coverage for employees and dependents
• 4% 401k or RRSP matching
• MacBook Pro
• One-time home-office setup stipend
• Monthly meal stipend
• Monthly social meet-up stipend
• Annual health and wellness stipend
• Annual learning stipend