Operations Coordinator
Astera Institute is an active nonprofit research institute and foundation that operates in-house neuroscience-informed AI research and funds, operates, and supports open-science programs and public goods.
About Astera Institute
Astera operates three divisions: Neuro-AI, Radial life-sciences research, and its Foundation. Its AI work pursues neuroscience-informed approaches to artificial general intelligence, while its foundation and Radial activities support open scientific infrastructure, datasets, research programs, and residencies.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support day-to-day operational priorities, project timelines, and follow-ups. You will coordinate cross-functional work, prepare leadership-meeting materials, manage logistics and recruiting coordination, maintain documentation and dashboards, and improve processes through automation and lightweight systems.
Requirements
- Bachelor's degree
- 1–3 years of experience in project coordination, operations, executive support, or program management
- Organizational skills
- Written communication
- Verbal communication
- Google Workspace
- Slack
- Asana
- Notion
- AI tool
- Automation
- Confidentiality
- Vendor management
- Procurement
- Zapier
- Airtable
- Scripting
Responsibilities
- Manage operational priorities, project timelines, and follow-ups with the COO
- Track cross-functional projects, timelines, owners, and action items
- Use AI tools and automation to streamline workflows and build internal tools
- Prepare agendas, notes, and follow-up tracking for leadership meetings and cross-team syncs
- Coordinate vendors, facilities, and logistics
- Plan internal events, onboarding logistics, and team offsites
- Coordinate interviews, candidate communications, and offer logistics
- Maintain operational documentation, trackers, and dashboards
- Identify process gaps and build scalable operational systems
- Complete ad hoc projects and special initiatives
Benefits
- Comprehensive benefits package