Facilities Coordinator
UTA Ventures is the venture division of United Talent Agency.
About UTA Ventures
UTA Ventures seeks out, builds, and accelerates innovative businesses that change how people live, work, and play. It operates at the intersection of entertainment, commerce, and technology, partnering with talent to build companies, extend brand platforms, and expand into new categories. The division also invests in growing startups, including businesses in the creator economy, frontier technology, and the future of entertainment.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support daily facility operations to keep the workplace safe, efficient and welcoming. You will inspect the building, track work orders, coordinate vendors, process invoices, set up events, support office moves and perform hands-on repairs and workplace projects while responding promptly to employee requests.
Requirements
- 2+ years of experience in facilities, workplace services or building operations
- Experience supporting vendor management and workplace projects
- Experience with hands-on workplace support
- Familiarity with workplace safety standards and basic building systems
- Strong customer service, communication and interpersonal skills
- Strong organizational and problem-solving skills
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Ability to lift up to 50 pounds and perform physical tasks
- Flexibility to work overtime and weekends
Responsibilities
- Conduct daily building inspections
- Coordinate and track facility work orders from initiation through completion
- Coordinate with vendors and contractors
- Maintain vendor records, service contracts and project documentation
- Process invoices and route them for approval
- Set up and break down meetings and events
- Respond promptly to employee requests and concerns
- Support office relocations, moves and renovations
- Prepare workstations for new hires
- Perform basic facility repairs and hands-on workplace support
- Identify process improvements and report facility deficiencies
- Maintain OSHA and fire safety compliance
Benefits
- Competitive programs to support your well-being