Procurement Operations Specialist
Carta provides an intelligent platform for private capital operations, connecting data, workflows, and people.
About Carta
Carta operates a platform for private capital that helps companies, private equity and venture capital firms, limited partners, and other financial organizations manage portfolios, move money, and model investment scenarios. Its offerings include equity and cap table management, valuations, compensation, liquidity, fund administration, fund tax, SPVs, deal CRM, portfolio valuations, loan operations, LP analytics, compliance, contracts, and attorney-led legal services. Carta combines software, AI capabilities, and expert human services for private capital workflows.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You'll keep purchase requests, approvals, and contract signatures moving and follow up on anything that stalls. You'll keep contracts, POs, and system records in sync, investigate supplier issues across contracts, POs, invoices, and payments, and secure fixes. You'll run straightforward purchases from quote to signed agreement, build and maintain AI-enabled workflows, own process and system projects including improvements to Zip, track cycle time and rework, and support procurement managers.
Requirements
- At least 3 years of experience in procurement, sourcing, or vendor management
- Working knowledge of procure-to-pay
- Experience investigating discrepancies and resolving them with Accounts Payable
- Hands-on experience improving a workflow with AI tools or automation
- Working knowledge of contract negotiation and sourcing for lower-risk purchases
- Strong project management skills
- Service mindset with responsive, clear communication and good judgment
- Comfort working with data, spreadsheets, and procurement or finance systems
Responsibilities
- Keep purchase requests, approvals, and contract signatures moving and follow up on stalled items
- Keep contracts, purchase orders, and system records in sync when scope, term, or value changes
- Find the cause of supplier issues across contracts, POs, invoices, and payments and secure the fix
- Run straightforward purchases from quote to signed agreement
- Build, test, and maintain AI-enabled workflows that cut cycle time and manual work
- Own process and system projects, including improvements to the procurement platform Zip
- Track cycle time, rework, and time saved to choose the next improvement
- Support procurement managers across the team
