Executive Assistant
Databricks is a data and AI platform that lets organizations build analytics, AI agents, and applications on a unified, governed lakehouse.
Funding history
Investors
About Databricks
Data engineers, analysts, and AI teams use Databricks to process large datasets, build reliable pipelines, and train models on a single governed platform. Users can run SQL analytics, serve ML predictions in real time, and deploy AI agents grounded in enterprise data. Its open lakehouse architecture provides consistent security and governance across analytical and operational workloads.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will support executive leaders by managing complex calendars across time zones, coordinating travel and events, preparing meeting materials, tracking requests, and handling confidential information. You will serve as a responsive liaison for internal and external stakeholders and provide coverage for other executive staff when needed.
Requirements
- 5+ years of executive administrative experience.
- Advanced Gmail and Google Calendar skills.
- Experience supporting multiple executives across time zones.
- Organizational, time-management, prioritization, and project-management skills.
- Ability to communicate with C-level Executive Assistants.
- C1 English proficiency.
- Experience planning large-scale meetings, events, travel logistics, budgets, and vendor coordination.
- Discretion when handling confidential information.
- Willingness to adjust working hours for primarily US time zones.
- Occasional travel to the United States.
- B1/B2 visa preferred.
Responsibilities
- Manage and optimize complex multi-time-zone calendars.
- Plan and execute executive travel, team offsites, and high-visibility events.
- Act as the primary contact for meeting and event requests.
- Maintain records of meetings, events, and requests and ensure timely follow-up.
- Prepare briefing materials, agendas, and follow-up documentation.
- Provide coverage and support for other executive staff.
- Handle confidential information with discretion.
- Build relationships with executive assistants, business partners, and stakeholders.
- Travel occasionally to the United States.