Events Project Manager

Skills

About the Role

You will manage the end-to-end planning and execution of six to eight events during a three-month project sprint. You will coordinate vendors, agencies, venues, budgets, travel, event assets, timelines, and internal deliverables. You will also oversee post-event pack-out, budget reconciliation, and lead-list handoffs.

Requirements

• 3–5 years of event project management experience
• Experience managing trade shows, B2B conferences, field marketing activations, or corporate events
• Experience building event timelines, negotiating vendor contracts or orders, and shipping hardware or displays
• Proficiency managing project budgets, purchase orders, and expense reconciliation in spreadsheets
• Ability to manage multi-track timelines for overlapping events
• Ability to lead calls with third-party vendors, agency partners, and internal sales and executive stakeholders

Responsibilities

• Manage external event production companies, trade show organizers, and venues
• Coordinate booth space, electricity, AV, shipping, and technical requirements
• Manage event budgets and Q3/Q4 event spend
• Track expenses, reconcile invoices, and maintain approved financial limits
• Arrange flights, hotels, and local transportation for attending team members
• Create travel itineraries and event playbooks
• Organize, audit, and ship physical event assets and collateral
• Coordinate digital event assets, including presentations, lead forms, and QR codes
• Build and maintain project timelines for six to eight events
• Collaborate with Sales, Marketing, and Product stakeholders on event deliverables
• Oversee pack-out, return shipping, budget reconciliation, and lead-list handoffs