Assistant to Agents, Creators
UTA Ventures is the venture division of United Talent Agency. It builds and invests in culture-defining companies, helping talent launch businesses and investing in startups across the creator economy, frontier technology, and entertainment.
About UTA Ventures
UTA Ventures seeks out, builds, and accelerates innovative businesses that change how people live, work, and play. It operates at the intersection of entertainment, commerce, and technology, partnering with talent to build companies, extend brand platforms, and expand into new categories. The division also invests in growing startups, including businesses in the creator economy, frontier technology, and the future of entertainment.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You support two Creator Agents by managing schedules, inboxes, meetings, travel, expenses, invoices, client payments, contact details, proposals, materials, and office coverage. You build industry relationships, support client events, handle immigration administration, and help maintain smooth agent operations.
Requirements
- Previous experience in the entertainment industry is desired
- Knowledge and interest in podcasts, social media, and the US market
- General understanding of the entertainment industry and talent agencies
- Excellent verbal and written communication
- Excellent organizational skills
- Familiarity with Outlook, Word, and Excel
- Accuracy and attention to detail
- Discretion when handling sensitive client matters
- Experience using social media platforms
- Ability to prioritize a busy workload
- Ability to develop and maintain business relationships
- Professional conduct
Responsibilities
- Manage the agents' inboxes efficiently and proactively
- Schedule meetings and agendas and prepare meeting logistics and documentation
- Resolve enquiries or escalate them appropriately
- Manage and submit agent expenses and accounting
- Coordinate agent travel and accommodations
- Provide office cover when agents are away
- Answer phones, transfer calls, take messages, and cover colleagues
- Process invoices, track client payments, and submit client expenses
- Maintain client and business contact details
- Send terms of business as required
- Build and maintain relationships with production companies and business contacts
- Attend live client events as required
- Listen to podcasts and discuss observations with colleagues
- Submit and follow up on agent proposals
- Coordinate meetings for agents and clients
- Update client materials
- Assist with immigration forms, sponsorship certificates, and passport records
Benefits
- Well-being programs
