Accounts Payable Analyst

Skills

About the Role

You will manage the accounts payable process, ensuring invoices and purchase orders are accurate and paid on time. You will reconcile vendor statements, review discrepancies, and prepare payments via bill payments, ACH, and wire transfers. You will support month end close, assist with audits, and identify opportunities to streamline processes, including AI driven improvements, while maintaining data integrity.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of experience in accounts payable or financial operations.
• Strong understanding of AP processes, principles, and best practices.
• Proficiency in accounting software (NetSuite experience a plus) and Microsoft Excel.
• Detail-oriented with excellent organizational and time management skills.
• Ability to work independently and as part of a team in a fast-paced, high-growth environment.
• Excellent communication and interpersonal skills.

Responsibilities

• Set up vendors and process invoices and PO’s accurately and timely in accordance with company policies and procedures.
• Review vendor invoices for accuracy and resolve discrepancies as necessary.
• Prepare and process payments (Bill Payments, ACH, wire transfers) to vendors.
• Assist in month-end and year-end close processes by preparing journal entries and reconciling AP accounts.
• Prepare AP aging reports and analyze vendor payment trends.
• Provide support for financial reporting and variance analysis as needed.
• Engage vendors over the phone to validate and confirm banking details and test payments.
• Communicate with vendors regarding invoice inquiries, payments, and account reconciliations.
• Maintain positive relationships with vendors and resolve any issues or disputes promptly.
• Ensure compliance with company policies, GAAP, and regulatory requirements.
• Assist in internal and external audits by providing documentation and explanations related to AP processes and transactions.
• Identify opportunities to streamline AP processes and improve efficiency, especially via AI automation where possible while ensuring data integrity.
• Support implementation of new tools and cutting-edge practices to enhance accuracy and reduce cycle times.
• Collaborate with other departments — including engineering, procurement, construction, corporate development, finance, legal, and treasury — to resolve AP-related issues and support business initiatives.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability insurance
• Long-term disability insurance
• Paid time off