Team Assistant
Flow Traders is a global liquidity provider that delivers continuous liquidity in financial markets, with deep expertise in Exchange Traded Products (ETPs). The firm lowers overall trading costs for market participants by providing higher execution quality across global exchanges and trading platforms.
About Flow Traders
Flow Traders is a technology-driven liquidity provider operating in global financial markets, with a particular focus on Exchange Traded Products (ETPs). The company combines deep ETP expertise, cutting-edge technology, and strong risk management to increase transparency and efficiency across the financial ecosystem, serving market participants such as exchanges and trading platforms across Europe, the U.S. and Asia-Pacific. Beyond its core trading business, Flow Traders operates a dedicated strategic capital investment unit that partners with companies aligned to its mission of transparency and efficiency in financial markets, and it runs the Flow Traders Foundation, a philanthropic initiative focused on fighting poverty.
Skills
About the Role
You will provide day-to-day administrative support to the Executive Assistant to the CEO, ensuring smooth coordination of administrative and operational activities in a fast-paced, global trading environment. You will manage calendars, meetings, and scheduling across multiple time zones, organize meeting logistics, and prepare meeting materials and presentations. You will act as a point of contact for internal stakeholders, support cross-regional coordination, and coordinate all travel arrangements including flights, accommodation, and itineraries. You will also support the planning of internal events, leadership meetings, offsites, and board-related logistics, process expenses and invoices, maintain organized records, and contribute to ad hoc projects and process improvements within the CEO Office.
Requirements
- 2–5 years of experience in an administrative or support role (e.g. Team Assistant, Office Manager, PA)
- Strong organizational skills and attention to detail
- Ability to prioritize and manage multiple tasks in a fast-paced environment
- High level of professionalism and discretion when handling sensitive information
- Excellent communication skills in English
- Proactive mindset and willingness to take ownership
- Strong MS Office / Microsoft 365 skills
- Interest in and confidence using AI tools (e.g. Microsoft Copilot) to work more efficiently and support day-to-day coordination
- Comfortable working in office 5 days per week
Responsibilities
- Provide day-to-day administrative support to the Executive Assistant to the CEO
- Manage calendars, meetings, and scheduling across multiple time zones
- Organise meeting logistics, including room bookings, catering, and travel arrangements
- Prepare meeting materials, agendas, and presentations
- Act as a point of contact for internal stakeholders on behalf of the CEO Office
- Support cross-regional coordination and ensure timely follow-up on action items
- Coordinate all travel arrangements including flights, accommodation, and itineraries
- Prepare travel briefings and documentation, and proactively handle any changes
- Support the planning of internal events, leadership meetings, offsites, and board-related logistics
- Process expenses, invoices, and approvals accurately and in a timely manner
- Maintain organised records and ensure compliance with internal policies
- Contribute to ad hoc projects and process improvements within the CEO Office