Specialist, Accounts Payable & Billing (Data Centers)

Skills

About the Role

Own accounts payable and billing activity for a data center division, including invoice processing, purchase order matching, payment batches, tenant billing, subledger reconciliation, month-end close support, audit documentation, KPI reporting, and workflow improvement.

Requirements

• 2-4 years of experience in accounts payable, billing, accounts receivable, general accounting, or a related accounting-operations role.
• Working knowledge of accounting concepts, invoice processing, account reconciliation, and financial controls.
• Experience reviewing purchase orders, contracts, leases, or transaction-support documentation.
• Strong attention to detail and accuracy in high-volume invoice processing.
• Excellent interpersonal and communication skills.
• Experience working cross-functionally with procurement, vendors, tenants, and business managers.
• Strong Excel skills.
• Experience with an ERP or accounting platform.
• Ability to investigate discrepancies and resolve issues.
• Ability to manage high invoice volumes and competing deadlines.
• Flexibility to build and improve processes and controls.

Responsibilities

• Review, code, match, and process invoices in the general ledger.
• Match invoices to purchase orders and investigate pricing, quantity, and scope exceptions.
• Follow up with business managers and cost-center owners to secure invoice approvals.
• Reconcile vendor statements and investigate outstanding, duplicate, or incorrect charges.
• Maintain vendor documentation and controls over vendor setup and banking changes.
• Prepare ACH, wire, and check payment batches for management review and release.
• Monitor AP aging, invoice workflow status, rejected invoices, and open purchase orders.
• Assist with Workday implementation.
• Translate leases and service information into accurate billing setups.
• Prepare recurring and non-recurring tenant invoices.
• Respond to tenant billing questions and resolve discrepancies.
• Reconcile AP and billing subledgers to the general ledger.
• Maintain audit-ready documentation for invoices, payments, bills, adjustments, approvals, and reconciliations.
• Assist with SOX testing and KPMG audit requests.
• Prepare AP and billing KPI reports.
• Document procedures and improve AP and billing workflows.
• Integrate AI where appropriate.

Benefits

• Discretionary bonus
• Flexible Time Off with unlimited paid vacation days
• 14 company-paid holidays
• Company-paid sick leave
• Company-paid health and protective benefits for employees, partners, and other dependents
• 3% 401(k) company contribution
• Paid parental leave
• Free virtual coaching and counseling sessions through Ginger
• Free daily snacks in-office
• Equity incentives
• Employee Resource Groups