Senior Meeting Planning and Hospitality Specialist

Skills

About the Role

You will coordinate and manage mid-to-large-scale meetings, events, and conferences; create budgets; select venues and hotel rooms; coordinate transportation and vendors; troubleshoot event issues; analyze meeting and financial data; prepare post-meeting financials; support internal events; and train and mentor less experienced staff.

Requirements

• Bachelor's degree
• 5-7 years of hospitality and/or meeting planning experience
• Independent work and judgment
• Written and verbal communication
• Problem solving
• Organization and task prioritization
• Customer service
• Attention to detail
• Staff guidance and mentoring
• Microsoft Office including Word Excel and PowerPoint
• CVENT or meeting planning tool knowledge
• Flexibility with late or early event-related hours

Responsibilities

• Coordinate and manage sourcing and planning of firm meetings events and conferences
• Create and manage event budgets
• Coordinate venue selection hotel room blocks event setup and food and beverage selections
• Collaborate with meeting planning staff and internal planning partners
• Troubleshoot issues during events and conferences
• Communicate with Information Technology about event technology
• Analyze meeting trend and financial data
• Track spending against event budgets
• Build relationships with vendors
• Prepare and present post-meeting financials
• Review meeting and event bills for payment
• Provide training and support to less experienced employees
• Guide and mentor Meeting Planning and Hospitality staff
• Support internal meetings and events

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Employer-paid short-term disability
• Employer-paid long-term disability
• Life insurance
• 401(k)
• Profit sharing
• Paid time off
• Maven family and fertility benefit
• Parental leave including adoption surrogacy and foster placement
• Voluntary benefits
• Discretionary annual bonus
• Commission-based incentives