Receptionist

Skills

About the Role

You will serve as the first point of contact for clients, guests, and employees at UTA's Beverly Hills office. You will thrive in a fast-paced, client-facing environment while delivering a seamless, welcoming experience and supporting day-to-day office operations.

Requirements

• 1+ year of experience in a high-volume, customer-facing environment
• Previous experience as a receptionist, hostess, administrative assistant, or in a related role preferred
• Experience interacting with high-profile clients, executives, talent, or guests in a hospitality, entertainment, agency, or corporate environment is a plus
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities
• Professional demeanor and ability to maintain confidentiality
• Outstanding customer service skills and a proactive, solutions-oriented approach
• Ability to work independently and collaboratively in a team environment
• Proficiency with Microsoft Office Suite
• Capable of sitting, standing, and lifting up to 25 lbs

Responsibilities

• Greet clients, guests, and employees, creating a welcoming and professional first impression
• Manage front desk operations and maintain an organized, polished reception area
• Answer, screen, and direct incoming calls and inquiries with professionalism and discretion
• Coordinate visitor check-ins, maintain visitor logs, and adhere to company security protocols
• Schedule meetings, manage conference room reservations, and provide administrative support across departments
• Assist with office meetings and special events to ensure a seamless guest experience
• Prepare correspondence, maintain records, and perform data entry with accuracy and attention to detail
• Distribute employee access badges, mail, and packages, and support daily office operations
• Partner with cross-functional teams to ensure efficient workflow and high levels of service
• Handle sensitive information with confidentiality and sound judgment

Benefits

• Competitive programs to support your well-being