Payroll Manager
Kodiak AI is a public autonomous-vehicle technology company whose Kodiak Driver combines AI software and modular hardware for driverless commercial trucking and public-sector ground-autonomy applications.
Funding history
About Kodiak AI, Inc.
Kodiak develops and commercializes the Kodiak Driver, a vehicle-agnostic autonomous-driving platform. Its driverless trucks are operating for paying customers, and it also serves public-sector applications.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will own end-to-end payroll operations for salaried and hourly employees across multiple states. You will process regular and off-cycle payroll, including RSU releases and NQSO exercises, using Paylocity. You will maintain payroll controls, support month-end close and audits, oversee tax filings and W-2 preparation, and work with Accounting, Finance, People Operations, and Stock Administration to resolve issues and improve processes.
Requirements
- 8+ years of progressive payroll experience with end-to-end payroll ownership
- Paylocity payroll processing and administration experience
- Knowledge of federal, state, and local payroll regulations, including California wage-and-hour laws and multi-state compliance
- Experience processing payroll for salaried and hourly employees, including timekeeping and overtime requirements
- Experience processing equity-related payroll transactions, including RSU releases and NQSO exercises
- Knowledge of payroll accounting and month-end close processes
- Experience with public-company internal controls, SOX compliance, and audit requirements
- Advanced Excel skills
- Communication, organizational, analytical, problem-solving, and cross-functional collaboration skills
Responsibilities
- Own end-to-end payroll operations for salaried and hourly employees across multiple states
- Manage regular and off-cycle payroll runs, including payroll for RSU releases and NQSO exercises
- Oversee payroll processing and administration in Paylocity
- Ensure compliance with federal, state, and local payroll regulations
- Own payroll-related month-end close activities, including journal entries, accruals, general ledger reconciliations, and variance analysis
- Partner with Stock Administration on equity-related payroll processing, reconciliation, and tax withholding
- Maintain payroll internal controls, policies, and procedures supporting SOX compliance and audit requirements
- Oversee payroll tax filings, year-end reporting, W-2 preparation, and audits
- Collaborate with Accounting, Finance, and People Operations to resolve payroll issues and improve processes
- Identify opportunities to streamline payroll operations and strengthen accuracy and controls
Benefits
- Equity and annual bonuses
- Medical, dental, and vision insurance
- Infertility benefits
- Legal services
- Identity and fraud protection
- Hospital indemnity, accident, and critical illness insurance
- Flexible PTO
- 10 paid holidays
- Parental leave
- Dog-friendly office
- Free catered lunch
- Stocked kitchen
- Free EV charging
- Long-term disability insurance
- Short-term disability insurance
- Life insurance
- Headspace
- Calm
- One Medical
- Gympass
- Spring Health
- Rula
- 401(k)
- Commuter benefits
- FSA
- Dependent Care FSA
- HSA
