Onboarding Coordinator - APAC

Skills

About the Role

You will run the day-to-day coordination of onboarding for new hires across APAC, based in Singapore. You will send communications, manage calendar invites, prepare for Day 1, support facilitators, and handle in-person logistics in Singapore, plus occasional remote onboarding across the region. You will work closely with IT, Workplace, Recruiting and People teams.

Requirements

• Experience in onboarding coordination, HR operations, or program coordination in a fast-paced, high-growth environment
• Strong organizational and communication skills managing multiple timelines, stakeholders and time zones
• Proficiency with Google Calendar, Slack, Notion, Zoom and related platforms
• Ability to work independently and proactively resolve issues
• Based in Singapore and able to support in-person onboarding

Responsibilities

• Own day-to-day coordination of APAC new hire onboarding across Singapore, India, Australia and other regional locations
• Draft and send templated communications to new hires and managers
• Manage calendar invites for onboarding sessions, tech setup, security briefings, leadership sessions and culture programming
• Partner with APAC IT onboarding team on device readiness and Day 1 setup
• Coordinate logistics for in-person onboarding in Singapore including room scheduling, facilitator support, materials and AV
• Partner with Workplace teams on badge access, space readiness and office arrival logistics
• Support occasional remote onboarding across APAC
• Maintain onboarding pages and resources in Notion and OpenHouse
• Support facilitators and presenters with session preparation and troubleshooting
• Manage onboarding exceptions, regional nuances and off-cycle starts