Office Manager
Xsolla is a video game commerce company that provides a suite of tools and services—including merchant of record payment processing, tax management, fraud prevention, compliance, refunds, dispute management, and end-user support—to help game developers and publishers launch, grow, and monetize their games globally. It serves video game developers, publishers, and studios of all sizes across global and regional markets.
About Xsolla
Xsolla connects the tools, systems, payments, and web shops used by the video games industry, positioning itself as a global merchant of record supporting over 1,000 payment methods and a cumulative audience of 50 million, with transaction fees around 5%. Its services include tax management, fraud monitoring and prevention, global and regional regulatory compliance, refund and dispute management, and end-user payment support. Xsolla's product lineup includes the Xsolla SDK for native in-app payments on side-loaded apps and alternative app stores, a Buy Button enabling link-out purchases from iOS mobile games in the U.S., and Web Shop for building customized, direct-to-consumer game storefronts. The company works with major gaming industry partners and clients such as Mytona, Ubisoft, MARVEL SNAP, and others, and highlights partner success stories, industry events, and its own culture and hiring initiatives on its site.
Skills
About the Role
You will manage the daily operations of the Baku office, ensuring a safe, organized, and efficient working environment. You'll coordinate procurement of stationery, supplies, and pantry items, and oversee the office cleaning service and vendor relationships. You'll manage office access, visitor registration, and parking allocation, while coordinating maintenance requests with the landlord and service providers. You'll also support logistics for meetings and events, maintain inventory, and help set up workspaces for new employees.
Requirements
- Bachelor's degree in Business Administration, Management, Hospitality, or a related field is preferred
- 2+ years of experience in office administration, facilities management, or office operations
- Strong organizational and multitasking skills
- Experience working with vendors and service providers
- Excellent communication and problem-solving skills
- High level of responsibility, attention to detail, and customer service orientation
Responsibilities
- Manage the daily operations of the Baku office and ensure a safe, organized, and efficient working environment
- Coordinate office procurement, including stationery, office supplies, pantry items, and other operational purchases
- Oversee the office cleaning service, monitor service quality, and coordinate with the cleaning vendor
- Manage office access, including visitor registration, access cards, and coordination with building management
- Administer parking allocation and maintain the office parking schedule
- Coordinate office maintenance requests, including electricity, utilities, repairs, and facility-related issues with the landlord and service providers
- Maintain relationships with office vendors and suppliers, ensuring timely delivery of services and supplies
- Support office logistics for meetings, internal events, and employee activities
- Maintain office inventory and ensure workplace equipment and common areas are properly organized
- Assist with workplace setup for new employees, including desks, office access, and welcome materials