Office Coordinator, NYC
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will keep the New York office operating smoothly by managing vendors, coordinating daily operations, organizing deliveries and meals, maintaining supplies and workplace presentation, supporting maintenance and floor-plan changes, assisting with onboarding, and providing backup reception support. You will also identify ways to improve office operations and employee workflows.
Requirements
- 2+ years of experience in office management, workplace operations, hospitality, facilities coordination, or a similar operational role
- Experience managing vendors and coordinating multiple workstreams
- Strong organization, attention to detail, and follow-through
- Ability to handle strategic coordination and hands-on execution
- Proactive and resourceful problem-solving
- Excellent communication and interpersonal skills
- Ability to work onsite five days per week
Responsibilities
- Manage relationships with kitchen, cleaning, and security vendors
- Coordinate daily office operations, deliveries, meals, security, and backup reception support
- Manage office ordering and inventory
- Coordinate conference room cleanliness, signage, and workplace organization
- Partner with Facilities, IT, and Security on maintenance and operational issues
- Support office floor-plan changes, conference rooms, and desk assignments
- Represent Workplace during onboarding, including office tours and first-day logistics
- Provide hands-on office support and backup front-of-house coverage
- Identify opportunities to improve office operations, space utilization, employee workflows, and processes
Benefits
- Flexible PTO
- Centralized home-office equipment ordering
- Health and wellness stipend
- Budget for intra-office travel
- Weekly coffee stipend
- Medical, dental, and vision insurance
- One Medical annual membership
- 401(k) with employer match
- Fertility HRA
- Parental leave
- Pet insurance
- In-office meals, snacks, and drinks
- Relocation support to New York City or San Francisco
- Equity