Office & Workplace Administrator

Skills

About the Role

You will oversee daily office and workplace operations, ensuring meeting rooms, supplies, pantry services, deliveries, facilities, and visitor areas are ready and well maintained. You will coordinate vendors, meals, events, purchasing records, and operational improvements while supporting multiple office locations.

Requirements

• 2+ years of experience in office administration, workplace coordination, hospitality, or a related support role
• Experience ordering supplies, coordinating service providers, or supporting meetings and events
• Ability to use calendars, spreadsheets, shared documents, and new systems
• Availability to work onsite and support occasional events outside regular office hours with advance coordination
• Availability for five days per week of in-office collaboration
• Ability to handle confidential information, company purchases, and office access
• Ability to manage daily routines alongside urgent requests
• Professional communication with employees, guests, and vendors
• Ability to work independently

Responsibilities

• Maintain meeting rooms, including setup standards, AV functionality, resets, and booking conflict resolution
• Handle inbound deliveries, mail, packages, outgoing shipments, bulk orders, and equipment distribution
• Order, stock, and track stationery, printing supplies, and office consumables
• Manage pantry selection, ordering, rotation, presentation, and weekly budget
• Coordinate catering, team meals, celebrations, offsites, and company events within approved budgets
• Coordinate janitorial, waste, pest control, landscaping, maintenance, repairs, HVAC, and building services
• Serve as the day-to-day contact for service providers and escalate issues requiring decisions or additional spending
• Welcome visitors, coordinate access and badges, prepare visitor spaces, and reset spaces afterward
• Maintain consistent workplace standards and services across offices and travel between sites as needed
• Identify and proactively resolve operational gaps
• Maintain purchasing records, receipts, invoices, and trackers
• Flag unexpected costs and recommend solutions for recurring workplace issues

Benefits

• Health, dental, and vision insurance
• 401(k) plan
• Lunches and dinners
• Fully stocked kitchen
• Regular team-building events