General Assistant
Skills
About the Role
You'll support the Music department in our London office, reporting into the Music Operations Manager. You'll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows. You'll provide desk cover when Agents' Assistants are on leave, and will receive all-round training in the administrative responsibilities of an Assistant.
Requirements
- A passion for working in the music industry
- Excellent verbal and written communication skills
- Excellent organizational skills
- Ability to prioritize a busy workload
- Ability to develop business relationships
- Previous experience in a related field is desirable
Responsibilities
- Schedule meetings and organise meetings with promoters
- Manage roster grids and keep London office roster information up to date
- Manage contact lists and keep documents such as All Agents List up to date
- Prepare weekly outstanding payment reports and work with agents, assistants, and finance team to track and chase deposits and final balance payments
- Update show lists by compiling London show list on a weekly basis
- Handle enquiries as they come in via email or phone
- Check ticket figures and send to management
- Manage festival and headline show guest list requests
- Collate internal and external support suggestions, including for other agencies when requested
- Assist organising UTA presence at events such as IFF and TGE
- Contract shows quickly, accurately and efficiently
- File immigration forms including Certificates of Sponsorship for UK bands and assist management with immigration needs and documentation for touring parties
- Take meeting minutes and notes on calls as requested
- Provide desk cover when Agents' Assistants are on leave
- Provide daily ad hoc support to agents and assistants when approved by Operations Manager