Business Coordinator
Designer Fund is a venture capital firm that invests in early-stage tech companies using design to improve health, sustainability, or prosperity for people. It backs founding teams, particularly those with design backgrounds, across sectors like fintech, healthcare, climate tech, and developer tools.
About Designer Fund
Designer Fund is an early-stage venture capital firm that invests in tech companies leveraging design to drive positive outcomes in health, sustainability, and financial prosperity. Its portfolio spans a wide range of sectors including financial infrastructure (Stripe), preventative health (Omada), collaborative tools (Notion), developer tools (Netlify), product management (Linear), payroll and benefits (Gusto), design tools (Framer), and healthcare infrastructure (Commure), among dozens of other companies across fintech, climate tech, healthcare, EdTech, and AI. The firm also runs 'Designer Founders,' a community and platform highlighting designers who have gone on to found and lead companies, reflecting its focus on backing design-driven founders and design-centric startups from early stages through growth and acquisition.
Skills
About the Role
You will support invoicing, payment, contracting, and general business operations for a fast-growing team. You'll prepare and process invoices, PO requests, and payment documentation, coordinate contracting procedures such as collecting vendor information and preparing agreements, and maintain internal trackers and filing systems. You'll communicate efficiently with internal teams and external partners, support scheduling and administrative workflows, and proactively identify next steps and gather missing information to move tasks forward independently. You'll also handle ad-hoc administrative and coordination tasks as they arise.
Requirements
- Agility and willingness to thrive in a fast-paced, rapidly changing environment
- Business-level English and Japanese (written & spoken)
- Fast and reliable communication style
- Ability to work independently, anticipate needs, and complete tasks with limited supervision
- Strong administrative skills and attention to detail
- Ability to manage multiple tasks and deadlines
- Tech-savvy: comfortable with Google Workspace, spreadsheets, and digital workflows
- Prior experience in operations, finance admin, invoicing, or coordination roles preferred
Responsibilities
- Prepare and process invoices, PO requests, payment documentation, and related paperwork
- Coordinate contracting procedures, including collecting vendor information, preparing agreements, arranging signatures, and maintaining contract logs
- Maintain internal trackers and filing systems
- Communicate efficiently with both internal teams and external partners
- Support business operations, scheduling, and general administrative workflows
- Proactively identify next steps, gather missing information, and move tasks forward without needing detailed instructions
- Handle ad-hoc administrative and coordination tasks as needed