Business Coordinator
Designer Fund is a venture fund and design partner that invests in early-stage technology companies where design is central to value creation. It supports founders with product and brand design, hiring, fundraising, and access to a design-focused community.
About Designer Fund
Designer Fund invests in early-stage startups from pre-seed through Series A that use design to improve health, sustainability, and prosperity. The fund provides capital, design strategy, product and brand guidance, design hiring support, fundraising assistance, investor introductions, and access to the Designer Fund Collective of founders, advisors, and design leaders. Its portfolio includes technology companies serving sectors such as financial infrastructure, healthcare, developer tools, collaboration, climate technology, and productivity.
Skills
About the Role
You will support invoicing, payment, contracting, and general business operations for a fast-growing team. You'll prepare and process invoices, PO requests, and payment documentation, coordinate contracting procedures such as collecting vendor information and preparing agreements, and maintain internal trackers and filing systems. You'll communicate efficiently with internal teams and external partners, support scheduling and administrative workflows, and proactively identify next steps and gather missing information to move tasks forward independently. You'll also handle ad-hoc administrative and coordination tasks as they arise.
Requirements
- Agility and willingness to thrive in a fast-paced, rapidly changing environment
- Business-level English and Japanese (written & spoken)
- Fast and reliable communication style
- Ability to work independently, anticipate needs, and complete tasks with limited supervision
- Strong administrative skills and attention to detail
- Ability to manage multiple tasks and deadlines
- Tech-savvy: comfortable with Google Workspace, spreadsheets, and digital workflows
- Prior experience in operations, finance admin, invoicing, or coordination roles preferred
Responsibilities
- Prepare and process invoices, PO requests, payment documentation, and related paperwork
- Coordinate contracting procedures, including collecting vendor information, preparing agreements, arranging signatures, and maintaining contract logs
- Maintain internal trackers and filing systems
- Communicate efficiently with both internal teams and external partners
- Support business operations, scheduling, and general administrative workflows
- Proactively identify next steps, gather missing information, and move tasks forward without needing detailed instructions
- Handle ad-hoc administrative and coordination tasks as needed
