Assistant Company Secretary
FNZ is a global wealth management platform provider.
Projects
About FNZ
FNZ describes itself as 'wealth's growth platform', providing a global, end-to-end wealth management platform that integrates modern technology, business operations, and investment operations within a regulated financial institution connected to a universe of investment products. The company serves banks, wealth managers, insurance companies, and asset managers, with over US$2.5 trillion in assets on platform and nearly 30 million end investors served through its clients. Its offerings span wealth management platforms, advisor tools and productivity solutions, asset management distribution, and trade and post-trade securities services, along with a data platform combining an Operational Data Store, Analytical Data Warehouse, and Aggregated Data Warehouse to power analytics, machine learning, and generative AI insights. FNZ has notable clients including Santander, Colonial First State (CFS), Vanguard, Aviva, and Swedbank, and in 2025 announced a global five-year strategic partnership with Microsoft to integrate Azure AI Foundry, Microsoft Fabric, GitHub Copilot, and Microsoft 365 Copilot across its platform and operations. FNZ is backed by major institutional shareholders including Caisse de dépôt et placement du Québec (CDPQ), CPP Investments, Generation Investment Management, and Motive Partners.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide company secretarial and corporate governance support. You will maintain statutory records coordinate director appointments and filings manage KYC documentation prepare board materials arrange meetings draft resolutions and minutes and maintain governance frameworks and trackers.
Requirements
- 4 to 7 years of experience as an Assistant Company Secretary preferably in a regulated environment.
- Financial services experience is desirable.
- Experience supporting multi-jurisdictional corporate governance and subsidiary management.
- Experience with corporate governance platforms and entity management systems.
- Experience with Diligent Board Books and Diligent Entities is desirable.
- Strong stakeholder management skills across senior management directors regulators and external service providers.
- Ability and ambition to learn new skills and apply them quickly.
Responsibilities
- Liaise with internal and external stakeholders to support statutory compliance across jurisdictions.
- Prepare documentation for director appointments and resignations.
- Maintain statutory records and coordinate required registry filings.
- Monitor authorised signatory lists powers of attorney warrant registers and filing systems.
- Support management of entities across multiple jurisdictions.
- Prepare and coordinate KYC responses.
- Maintain the KYC Playbook and centralised KYC documentation.
- Create meeting packs and upload documents to the Board Management Portal.
- Arrange board meetings.
- Prepare and circulate written resolutions.
- Prepare minutes action trackers and monitor completion.
- Maintain the Group Governance Framework structure chart and corporate secretariat trackers.