Applied Projects Coordinator
Montreal-based non-profit academic AI research institute advancing machine learning through open-science research, talent development, technology transfer, responsible AI, and industry innovation.
Funding history
Investors
About Mila – Québec Artificial Intelligence Institute
Mila is a non-profit AI research hub created through collaboration between Université de Montréal and McGill University, with Polytechnique Montréal and HEC Montréal. Its community conducts machine-learning research and supports AI adoption, training, and technology transfer.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide operational support for applied-project teams, coordinate cross-functional activities, improve processes, and help projects progress efficiently. You will prepare project materials and communications, support events and visitor demonstrations, manage recruiting and onboarding activities, track budgets, administer contracts, and document internal agents and user feedback.
Requirements
- University degree in a relevant discipline or equivalent professional experience
- 3+ years of experience in a similar role and environment
- Excellent written and spoken French and English
- Ability to work autonomously and proactively
- Project management and organizational skills
- Ability to collaborate with multidisciplinary teams
- Analytical judgment and discretion with sensitive content
Responsibilities
- Coordinate with other teams to provide or facilitate project materials
- Coordinate project storytelling with the communications team
- Support the organization of internal and external events
- Coordinate demonstrations and presentations for visitors
- Translate content between French and English as needed
- Support first-line recruiting, including job descriptions and résumé screening
- Coordinate onboarding for new employees
- Support directors with operational priorities
- Manage recurring meeting calendars and internal activities
- Track budgets and assigned projects proactively
- Manage consultants, contracts, and agreements with other institutions
- Implement systems and processes to improve team efficiency
- Document internally built agents, their features, and capabilities
- Collect, filter, and route internal user feedback
Benefits
- Comprehensive group insurance, including health, dental, disability, life, travel, and supplemental coverage
- Employee and family assistance program
- Telemedicine access
- 20 days of annual vacation from hire
- Retirement savings plan with a minimum 4% employer contribution
- Flexible benefits allowance for lifestyle credits, enhanced insurance, additional vacation, or increased retirement contributions
- Flexible schedule
- Summer schedule
- Possibility of remote work