Venue Coordinator
Capital Factory is an Austin-based venture capital firm and startup network backing ambitious founders, primarily in Texas. It invests in deep and frontier technology companies and supports founders with capital, customers, talent, and introductions.
About Capital Factory
Capital Factory operates the Texas Fund, which makes early-stage cash investments from seed through Series C in frontier technology companies spanning autonomy, robotics, space, defense, neurotechnology, and energy. It also operates All Access, a startup network providing founders with access to investors, customers, talent, government opportunities, and experienced operators. The organization serves ambitious startup founders and limited partners seeking exposure to Texas's early-stage technology ecosystem.
Skills
About the Role
You will support venue activations and events, coordinate programs and partner events, manage venue requests, schedule spaces and vendors, oversee onsite logistics, and maintain venue spaces. You will track event deliverables, budgets, communications, documentation, and workflows while assisting with administrative event needs.
Requirements
- Ability to work evenings or weekends for events.
- Reliable laptop computer and smartphone for work use.
- Plan to stay in Texas for at least two years.
- Reliable transportation.
- Ability to use Google productivity tools, including Gmail, Drive, Docs, Sheets, and Slides.
- Availability during SXSW, DREAMCON, and Austin Startup Week.
Responsibilities
- Manage internal and external venue requests and inquiries.
- Assist with Capital Factory events.
- Schedule event spaces, vendors, and food and beverage vendors.
- Manage onsite logistics for catering and external vendors.
- Manage venue requests for stakeholder clients.
- Maintain and deploy physical venue spaces.
- Project-manage multiple online and in-person events simultaneously.
- Coordinate and track event logistics and deliverables from inception through completion.
- Collaborate with internal teams to complete event deliverables on time.
- Coordinate event marketing, communications, website updates, and registration.
- Create and update event documentation, timelines, folders, and documents.
- Track event budgets and expenses.
- Document processes and improve event workflows and communication.
- Support administrative projects, staff meal ordering, and coworking members.
- Lift, carry, push, or pull up to 30 pounds with or without assistance.
Benefits
- Four weeks of paid time off.
- Health, vision, and dental insurance paid 100% by Capital Factory.
- 401k program with 50% company matching.
- Life insurance.
- Short-term and long-term disability insurance.
- Employee assistance program.
- Parental leave, including 10 weeks paid leave for birthing parents and four weeks for non-birthing parents.
- $1,000 personal innovation budget on the first-year anniversary and an additional $500 each subsequent anniversary.
- Coworking membership with a garage parking space, metro pass, or rideshare credits.
- Access to the onsite gym.
