Receptionist and Office Manager

Skills

About the Role

You will serve as the face of the office, greeting visitors and managing front desk operations. You will take full ownership of day-to-day office operations, including pantry stocking, catering coordination, facilities upkeep, vendor and landlord liaison, and seating and meeting room logistics. You will coordinate meetings and travel, manage office expenses and invoices, order supplies and equipment, support onboarding logistics, organize internal events, and perform general administrative and clerical duties.

Requirements

• Proven experience in receptionist or office manager or similar client facing administrative roles
• Strong sense of ownership and ability to manage office operations independently
• Excellent organizational and multitasking skills with attention to detail
• Professional communication skills and service oriented mindset
• Proficiency in Microsoft Office Suite and standard office tools
• Proactive, resourceful, and solutions oriented approach
• Experience liaising with vendors or landlords and managing office budgets is a plus

Responsibilities

• Greet and welcome guests and provide a professional first impression
• Manage visitor access, logbooks, and reception security protocols
• Handle incoming mail, deliveries, and courier coordination
• Own day-to-day office operations and ensure the office runs smoothly
• Manage pantry operations including stocking and inventory tracking
• Coordinate vendor relationships and pantry vendor operations
• Oversee office meals and catering for meetings and events
• Maintain office upkeep and cleanliness by liaising with cleaners and building management
• Manage office space logistics including seating arrangements and meeting rooms
• Act as main point of contact for landlords, building management, and vendors
• Coordinate office maintenance and repairs and ensure timely resolution
• Manage meeting rooms and schedule meetings
• Coordinate travel arrangements
• Maintain office expenses, process invoices, and track budgets
• Order and manage office supplies and equipment
• Support onboarding logistics for new hires including workspace setup and access
• Organize internal events, team activities, and company meetings
• Perform general administrative and clerical duties such as filing and data entry