Project Coordinator
GrayMatter Robotics provides physical-AI robotic systems and a factory AI platform for industrial manufacturing, including surface-finishing, inspection, and coating workflows.
Funding history
About GrayMatter Robotics
GrayMatter Robotics builds Factory SuperIntelligence (FSI), combining proprietary AI models, domain agents, process optimization, robotic hardware, training, and support to automate demanding manufacturing work.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will coordinate aerospace and defense robot cell projects from design through deployment and activation. You will maintain schedules, documentation, budgets, procurement, site logistics, testing, customer communications, and project records while ensuring export-control and information-handling compliance.
Requirements
- Bachelor’s degree in engineering, manufacturing operations, supply chain, or a related field, or equivalent practical experience
- Experience supporting robotics, automation, or capital-equipment installations from design through commissioning
- 2 to 4 years of project coordination, program support, or project management experience in manufacturing, aerospace, defense, or industrial automation
- Experience tracking milestones, flagging risks, meeting deadlines, and following work through delivery
- Working knowledge of ClickUp, MS Project, or Smartsheet and strong Excel skills
- Written and verbal communication skills for engineers, executives, and customer stakeholders
- Ability to manage multiple workstreams, travel to customer sites for short trips, and work onsite
- U.S. citizen or national, lawful permanent resident, refugee, or asylee status under U.S. export regulations
Responsibilities
- Maintain project schedules, milestone trackers, and action logs for robot cell design efforts
- Organize design reviews, document decisions and open items, and follow up through closure
- Track customer requirements, specifications, change requests, and document revisions
- Coordinate design inputs across mechanical, controls, software, and process engineering
- Track procurement, supplier lead times, and deliveries for components and tooling
- Plan shipping, receiving, site logistics, installation plans, site readiness, and deployment travel
- Coordinate customer access, badging, security, EHS, and scheduling requirements
- Prepare commissioning and acceptance test plans and track completion
- Record punch list items, test results, customer sign-offs, and turnover packages
- Coordinate operator training and handoffs to support teams
- Prepare weekly status reports on schedules, budgets, risks, and decisions
- Track budgets, purchase orders, invoicing milestones, risks, issues, deadlines, and deliverables
- Escalate schedule or scope risks and drive follow-up on commitments
- Apply ITAR and customer information-handling requirements to project communications and documentation
Benefits
- Equity
- Bonus
- Medical insurance
- Dental insurance
- Vision insurance
- Unlimited PTO
- 401(k) plan with employer match
- Regular offsite events
- Discretionary productivity fund