Executive Assistant
Adams Street Partners is a global private markets investment manager founded in 1972.
About Adams Street Partners
Adams Street Partners provides customized access to private markets investment strategies and solutions. The employee-owned firm manages approximately $73 billion in assets for institutional investors, including corporate and public pensions, foundations, family offices, and endowments, as well as wealth managers and financial advisors. Its offerings include co-investments, growth equity, primary investments, private credit, secondary investments, evergreen funds, insurance solutions, custom solutions, private wealth solutions, and growth capital solutions. The firm operates globally across offices in the United States, Canada, Europe, and Asia.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will provide direct administrative support to senior leadership in the New York office. You will manage complex calendars across time zones, coordinate domestic and international travel, prepare expense reports, organize meetings, maintain CRM data, prepare client materials, welcome visitors, and provide backup administrative support.
Requirements
- Have 8–10 years of executive administrative support experience for senior executives.
- Have investment management or financial services experience.
- Demonstrate experience with calendar management, meeting coordination, and high-volume domestic and international travel.
- Have strong organizational, multitasking, time-management, communication, and customer-service skills.
- Handle confidential information with discretion.
- Be proficient in Office 365, databases, CRM platforms, and Concur or similar expense software.
Responsibilities
- Manage complex calendars and logistical coordination across multiple time zones.
- Arrange domestic and international travel, accommodations, transportation, reservations, visas, and related logistics.
- Prepare, review, submit, and reconcile expense reports.
- Coordinate meetings and travel with internal and external assistants.
- Enter and manage activity data in the CRM platform.
- Prepare meeting materials, client correspondence, presentations, and documents.
- Welcome clients and visitors.
- Provide backup support to administrative professionals.
- Manage printing, scanning, electronic files, correspondence, phone calls, and emails.
- Perform general office support and additional projects as requested.
Benefits
- Medical, dental, and vision coverage.
- 401(k) with immediate vesting and employer match.
- Profit sharing.
- Flexible spending accounts.
- Paid parental leave, including adoption.
- Generous paid time off.
- Commuter benefits.
- Employer-paid short- and long-term disability insurance.
- Employer-paid life insurance.
- Additional voluntary benefits.