Corporate Secretary

Skills

About the Role

You will maintain the shareholder register in cooperation with registrars and external providers. You will prepare and support General Shareholders' Meetings including distribution of notices and voting materials, organization of voting procedures, vote counting, preparation of meeting minutes, and corporate documentation. You will coordinate dividend distribution processes together with registrars and banking partners. You will support disclosure procedures and corporate reporting requirements. You will handle shareholder inquiries related to dividends, personal data updates, share ownership questions, and registration and operational requests. You will coordinate share transfer procedures, including inheritance, gifting, and purchase and sale of small share packages. You will prepare responses to requests from governmental authorities and regulators. You will prepare annual reports, presentations, and shareholder materials. You will organize meetings and communication with shareholders and stakeholders. You will collect and structure feedback related to corporate actions and initiatives. You will work closely with legal, finance, and compliance teams. You will ensure accuracy of corporate documentation and shareholder records. You will support internal corporate governance processes.

Requirements

• 3+ years of experience in corporate governance, shareholder relations, legal operations, investor relations support, or corporate administration.
• Understanding of corporate governance procedures and shareholder registry management.
• Experience coordinating documentation flows and administrative processes.
• Strong attention to detail and structured working approach.
• Ability to communicate professionally with shareholders, lawyers, banks, and external partners.
• Experience working with confidential information.
• English level B2/C1.

Responsibilities

• Corporate Governance and Shareholder Relations: Maintain and manage the shareholder register in cooperation with registrars and external providers; prepare and support General Shareholders' Meetings including notices and voting materials, organization of voting procedures, vote counting, and preparation of meeting minutes and corporate documentation; coordinate dividend distribution with registrars and banking partners; support disclosure procedures and corporate reporting requirements.
• Shareholder Support: Handle shareholder inquiries related to dividends, personal data updates, share ownership questions, and registration and operational requests; coordinate share transfer procedures including inheritance, gifting, and purchase and sale of small share packages; prepare responses to requests from governmental authorities and regulators.
• Reporting and Communication: Prepare annual reports, presentations, and shareholder materials; organize meetings and communication with shareholders and stakeholders; collect and structure feedback related to corporate actions and initiatives.
• Coordination and Administration: Work closely with legal, finance, and compliance teams; ensure accuracy of corporate documentation and shareholder records; support internal corporate governance processes.

Benefits

• Professional growth: support for courses, conferences, and English learning (up to 100% coverage).
• Work-life fit: remote or hybrid format with flexible hours across international teams.
• Paid leave: up to 20 vacation days plus 8 company holidays plus 5 personal days per year.
• Recognition programs: structured performance reviews and team awards.
• Team culture: retreats in international locations (for example company apartments in Cyprus).