Accounts Payable Specialist

Skills

About the Role

You will manage end-to-end accounts payable operations, ensuring invoices are processed and payments are executed accurately and on time. You will onboard and support vendors, resolve invoice and payment inquiries, and implement procurement processes. You will prepare accruals and reconcile payable accounts for month-end close, identify automation opportunities to reduce manual work, and provide timely AP reporting to stakeholders. You will maintain high standards for accuracy, meet urgent payment requests when needed, and adapt to changing priorities.

Requirements

• 4-7 years of accounts payable experience, ideally in a SaaS, startup, or high-growth environment
• Strong understanding of AP processes and procurement workflows
• Experience with Zip, Airbase, NetSuite, or similar systems
• Exceptional attention to detail and accuracy in processing payments and invoices
• Strong analytical and problem-solving skills
• Clear, proactive communication and vendor relationship management
• Ownership mindset and ability to manage multiple AP responsibilities while driving continuous improvement
• Ability to overlap between 8am-12pm Pacific Time and maintain at least 4 hours overlap with PST business hours

Responsibilities

• Achieve greater than 95% on-time and accurate payments and complete AP close within target timelines
• Manage vendor onboarding and support, resolve invoice and payment inquiries, and maintain card submission compliance
• Develop and implement procurement processes, negotiate with vendors, roll out policies, and deliver measurable cost savings
• Identify and implement automation and workflow improvements to reduce manual work and improve liability forecasting
• Prepare and review accruals, manage prepaid expense amortization, and reconcile accounts payable for month-end close
• Provide timely AP reporting and collaborate cross-functionally with Finance, HR, and other teams
• Upload vendor invoices within 24–48 hours of receipt and respond to vendor email inquiries within 1 business day
• Respond to high-priority P1 items the same day when required