Talent Acquisition Operations Specialist
CuspAI is an AI-for-science company developing an AI platform for targeted materials discovery.
Funding history
About CuspAI
CuspAI combines generative AI, high-fidelity simulation, synthesis planning, and laboratory validation to develop novel materials for applications including semiconductors, energy, water purification, and climate technology.
Skills
Candidate Availability
Required and preferred rules are kept separate and reflect the wording in the original posting.
About the Role
You will own recruitment operations and complex interview coordination across hiring pipelines. You will optimize the Ashby ATS, create recruiting dashboards and standard operating procedures, manage recruiting-tool vendors, audit data quality and privacy compliance, and support candidates throughout multi-stage interviews. You will coordinate travel, expenses, interview setups, onboarding handoffs, interviewer training, and stakeholder collaboration.
Requirements
- Experience combining talent operations, recruitment reporting, and end-to-end recruitment coordination in a fast-paced technology or startup environment
- Hands-on expertise with Ashby, including advanced workflow setup, interview-plan creation, and custom reporting
- Experience supporting full-lifecycle Talent Partners and Sourcers across technical, scientific, and non-technical roles
- Experience creating scalable recruiting processes, automation, and operational systems
- Experience building talent reporting dashboards and using data to optimize hiring workflows
- Organizational skills, attention to detail, and a candidate-first mindset
- Written and verbal communication skills for engaging candidates and executive stakeholders
Responsibilities
- Refine recruiting workflows across technical, research, operational, and go-to-market roles
- Administer, configure, and optimize Ashby
- Manage vendor relationships for recruiting tools, assessment platforms, and sourcing technology
- Create standard operating procedures for job postings, interview loops, candidate communications, and offer approvals
- Design, build, and maintain recruiting performance dashboards
- Deliver data insights to resolve pipeline bottlenecks
- Audit ATS data integrity and ensure GDPR compliance
- Manage complex multi-stage, multi-timezone interview loops
- Serve as the primary candidate contact throughout interview processes
- Coordinate candidate travel, expense reimbursements, and interview setups
- Coordinate onboarding handoffs with People Operations, IT, and hiring managers
- Establish interviewer calibration schedules and structured feedback kits
- Facilitate interviewer training on structured interviewing, Ashby, and inclusive hiring
Benefits
- Equity in CuspAI
- 28 days holiday in DE, NL, and UK or 21 days holiday in JP, SG, and US, plus local public holidays
- 26 weeks of fully paid parental leave for primary caregivers and 12 weeks for secondary caregivers
- Professional development budget